LED screen for conference rooms and hotels: purchase with installation

Which LED screen for a conference room and hotel

For a conference room, hotel ballroom or lobby we choose FOS ICON 2.6: the finest pitch in our range (2.6 mm), 800 nits of brightness, indoor use only. The cabinets measure 50 × 50 cm, so you can fit the screen size to the wall in 0.5 m steps.

There is one condition: viewers sit no closer than 3 m to the screen, because that is the distance the manufacturer gives for ICON 2.6. True Full HD (1920 × 1080 px) requires a 5 × 3 m wall. We sell the complete set with installation and service, and you can price your own size in the LED configurator.

Choosing the model: viewing distance, light and interior

• Viewing distance determines the pitch. The pitch in millimetres roughly equals the minimum viewing distance in metres: the manufacturer recommends from 3 m for ICON 2.6 and from 4 m for ICON 3.9 IP (how to choose the pitch). When the audience sits further than 5 m away, a set on ICON 3.9 IP comes out cheaper, because the cabinet itself costs less.
• 800 nits is enough for a room with normal lighting, with no need to darken it. With large windows facing the screen, we consider ICON 2.9 Hybrid: 4,000 nits, indoor mode up to 1,000 nits (price on request).
• Indoor use and viewing angle. ICON 2.6 is an indoor LED screen (−20 to +40 °C, humidity 10–90% non-condensing) with a 160° / 140° viewing angle and 5000:1 contrast.

The other models in the range are described on the FOS ICON LED screens page. Product cards: ICON 2.6, ICON 2.9 Hybrid IP65, ICON 3.9 IP.

Size, resolution and complete-set price: Full HD means 5 × 3 m

A 50 × 50 cm cabinet has 192 × 192 pixels, so every extra 0.5 m adds 192 pixels. A smaller screen has fewer pixels, but the 2.6 mm pitch stays the same. Three sizes from the configurator, with the price of the complete set:

The 3 × 2 m set (105,298 PLN net) consists of:

• Screen: 76,064 PLN. 24 cabinets plus 8 spares (topped up to full cases of 8).
• Structure: 13,125 PLN. FOS stands with a base and stabilisers in the configurator variant; we select the final structure after the site survey.
• Power: 1,032 PLN. A CEE 32 A distribution box with 6 × 16 A circuits.
• Signal: 8,361 PLN. NovaStar VX600 Pro processor.
• Flight cases: 6,716 PLN. Four flight cases of 8 cabinets each; you buy them once.

On a 5 × 3 m screen Full HD fits completely, and a single VX600 Pro processor handles it. Full 4K (3840 × 2160 px) on a 2.6 mm pitch means a 10 × 6 m wall, i.e. 240 cabinets: the scale of a hall, not a meeting room.

LED screen, LCD video wall or projector in a conference room

Three solutions compared on the same criteria we check in the project:

When viewers sit closer than 3 m and the screen is small, an LCD display is a better choice than a 2.6 mm LED screen. We will tell you so plainly before quoting.

Structure, power and control in the room

The cabinet measures 500 × 500 × 83 mm and weighs 8 kg, so the cabinets alone weigh 32 kg per m². We match the structure to the room:

• FOS stands with ballast (LWS-2m, LWS-3m, LWS-4m): the screen stands on the floor. A free-standing stack of cabinets is unstable, so it always stands on a structure with a counterweight. We select the structure and ballast after the site survey.
• Hanging on the Icon Hanging Beam PRO and ICON Led Clamp clamps from rigging points in the room or a truss; the FOS manual allows a maximum of 20 cabinets in a vertical column.
• Permanent wall or ceiling mounting is designed after the site survey: the cabinet needs about 15 cm of free space from the wall for cooling, and we check the load capacity of the wall or ceiling before ordering.
• Multi-purpose and banquet rooms: you can pack a screen on stands into the wheeled flight cases and set it up in another room; we can also join the cabinets at angles from −5° to +5° to form a curve.

We calculate power for maximum load: 450 W per m², i.e. 6.75 kW for a 5 × 3 m screen. We agree the circuits and earthing with your electrician during the site survey.

The picture goes from a laptop, conference system or media player to the NovaStar VX600 Pro processor (HDMI 2.0, 3G-SDI, USB 3.0), and from there via Ethernet cable to the cabinets (up to 120 m). We plan sound reinforcement, microphones and room control in one project: conference systems, AV for hotels.

How to buy from us: made to order, with installation

We order the screen for your room; we do not sell it off the shelf. This is an offer to buy and own; we do not rent screens for one-off events here.

• 1. Enquiry. Price the screen in the configurator or send a B2B enquiry. We call back within one business day.
• 2. Site survey: 600 PLN net. We measure the room and check the wall or ceiling and the power supply. The fee is credited towards the project.
• 3. Design and offer. Model, size, processor, structure and cabling in one net quote.
• 4. Order and delivery. We order the cabinets from the manufacturer, with a 5% spare (minimum 2 cabinets, topped up to a full case of 8). The lead time is stated in the offer.
• 5. Installation and commissioning: from 3,800 PLN net. We set up, connect, calibrate colour and brightness and hand over a working screen.

Service and support in Warsaw and across Poland

Service is built into the design: the cabinet opens from the front, and the power supply, receiving card and HUB card form one replaceable “power box”. We replace a single module without dismantling the screen, and spare cabinets are included in the set.

The manufacturer gives a 2-year (24-month) warranty and recommends an inspection at least once a year. After installation we offer support packages: Standard, Priority and Managed. We install screens in Warsaw and across Poland (LED screen installation), and parts and repairs are covered on the LED screen service page.

Frequently asked questions about LED screens for conference rooms